Role Title: Projects Administrator Apprentice

Company:

Tekmar Energy

Reports to:

Head of Projects

The Role

Due to internal changes and expansion, Tekmar Energy is recruiting for a Projects Administrator to join the Projects Team who shall be supported through a Level 3 Business Administration Apprenticeship.

The Projects Administrator will report directly to the Head of Projects and will support both Project Managers and Project Engineers on tasks such as document control, general project documentation, project coordination, logistics and project close out activities. The Project Administrator will also support the Head of Projects with key project reporting to the Senior Management Team.

The role will also allow the opportunity to develop and understand wider business administration activities across all functions of the business including tasks such as ordering consumables, organising diaries, ordering and maintaining stationary, booking venues, catering and much more. 

The role is primarily, but not limited to, supporting the project function within the business, to assist with ensuring projects are effectively executed to exceptional standards.

Key Responsibilities

  • Project Document Control (issuing, receiving, and logging of all Customer Project Documentation) for all Project deliverables to the Customers
  • Monitoring Master Document Registers, document submission and returns and reporting variances
  • Liaise with Project Managers and Project Engineers to support project filing, documentation, product delivery and general project-related support
  • Ensuring key documents are available to support internal group stakeholders such as engineering, supply chain, manufacturing, QHSE and test team
  • Input into monthly Projects & Engineering reports by updating and extracting project data and tracking KPIs
  • Develop the Project Document Control for all Project deliverables to the Customers.
  • Monitoring Master Document Registers, document submission and returns and reporting variances
  • Support the Project Team with travel and Customer visits/meetings
  • Any other duties which support the Projects team in executing projects
  • General administration support to the Projects team and wider business areas

Qualifications and Experience

Qualifications

  • Minimum of 4 GCSEs (or equivalent). Must include Grade A-C / 9-4 or equivalent in both Maths and English

Experience/Knowledge

  • Ability to use Microsoft Office i.e. word, excel and PowerPoint etc. at a basic level

Personal Competencies

  • Self-motivated and proactive
  • Organised and able to work to deadlines
  • Able to work autonomously and ask for support when required
  • Accurate and attentive to detail
  • Willingness to learn
  • Able to communicate to varying levels of management across the business
  • Flexible and adaptable to a range of working methods and processes
  • Good team player

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Closing date for applications: 30 June 2022